NORTHEAST RAIDERS YOUTH ASSOCIATION, INC.
ARTICLE I. PURPOSE
The Object and purpose of this corporation shall be to teach youth, regardless of race, color, or national origin, to practice the ideals of sportsmanship, athletic competition, fellowship and physical fitness through the means of a common interest in soccer.
Further, to teach safe play by encouraging and assisting solely with programs having strict control over ages and equipment, as well as behavior of adult coaches and general membership; to teach children the fundamentals of soccer and to educate children in the importance and benefits of team fellowship and of maintaining of sound physical, mental and moral condition.
ARTICLE II. MEMBERS
Section 1. Eligibility. Any adult may be eligible for membership and shall be admitted to membership by virtue of his/her participation in as a coach, assistant coach, trainer or referee, or having children participating in the program the immediately preceding season. The voting membership shall consist of those individual over the age of eighteen (18) who are members. The membership year shall run one year from the date of soccer registration.
Section 2. Voting Rights. A member shall be entitled to one vote on each matter submitted to the vote of membership.
ARTICLE III. MEETINGS OF MEMBERS
Section 1. Annual Meeting. The annual membership meeting, for the purpose of electing Board members, shall be held in the early spring of the year (e.g. February through May coinciding with the end of the outdoor soccer season). The Board of Directors shall provide for the time and place of such a meeting and shall give notice thereof to the membership as provided in Section 4 of this Article.
Section 2. Special Meetings. Special meetings of the membership may be called by the President, any three members of the Board of Directors, or any thirty (30) members having voting rights. The President, Vice President or Secretary may issue any special meeting notice as provided in Section 4.
Section 3. Place of Meeting. The Board of Directors shall designate the place within St. Petersburg, Florida, and time for any annual or special meeting.
Section 4. Notice of Meeting. Notice of the annual or special meetings of the membership, stating the place, day, and hour of any such meeting, shall be given by mail and through Northeast Raiders’ website to each member entitled to vote at such meeting, not less than seven (7) or more than thirty (30) days before the date of such meeting In the case of a special meeting, or when required by statute or these By-Laws, the purpose for which the meeting is being called shall be stated in the notice. The notice of the meeting shall be deemed delivered when deposited in the United State Mail, addressed to all members at the address appearing on the records of the corporation, with postage pre-paid.
Section 5. Quorum. The members present at any properly called annual or special meeting shall constitute a quorum.
Section 6. Majority. A majority vote of the members voting at a properly called annual or special meeting is necessary to pass (or defeat) an issue coming before the meeting.
Section 7. Proxies. No proxy shall be valid. All voting shall be done in person.
ARTICLE IV. BOARD OF DIRECTORS
Section 1. General Powers. The affairs of the corporation shall be managed by the Board of Directors
Section 2. Composition. The Board of Directors shall have (Eight 8) eligible voting members, all of whom shall be members of the corporation and shall include the following: President; Vice President; Treasurer; Secretary; Recreational Commissioner; Competitive Coordinator; Registrar; and Director of Ways and Means.
Section 3. Election. The Nominating Committee, as provided herein, shall present to the general membership at the annual meeting, at least one nominee for each of the board positions needed to be filled. All candidates seeking election to the Board shall present their names to the Nominating Committee at least ten (10) business days before the annual meeting. Subject to the police background investigation provided for in Section 4 hereof any candidate whose name is presented to the Nominating Committee for a Board position at least ten (10 business days before the annual meeting, will have his/her name posted as a candidate for election at annual meeting. No new nominations shall be taken from the floor from the annual meeting. Board member shall be elected by secret ballot and by majority vote of the members and voting at the annual meeting.
Section 4. Nominating Committee. The Nominating Committee may, in its discretion, submit the names of all nominees for Board positions to a confidential criminal background check by the Florida State Police or similar Florida agency and shall refuse to post any candidate for election who has a criminal record posing a question (in the sole discretion of the Nominating Committee) of his/her suitability to be involved in a sports program for youth.
Section 5. Tenure. All directorships/officers shall be for a period of one year terminating with the election of successors at conclusion of the Annual Meeting in May.
Section 6. Annual Meeting. The annual meeting of the Board of Directors shall be held in May, without further notice, immediately upon the adjournment of the annual meeting of the membership.
Section 7. Regular Meetings. The Board of Directors shall meet at least monthly for regularly scheduled meetings or as shall be provided from time to time by resolution of the Board of Directors.
Section 8. Special Meetings. Special meetings of the Board of Directors may be called by the President or any three (3) Directors. The person or persons authorized to call a special meeting of the Board may fix any place within the City of St. Petersburg, Florida, as the place for holding any special meeting. The Secretary shall give at least two (2) days’ written or telephone notice of such a meeting to all Board members and shall maintain a record of the time and manner of affecting such notice.
Section 9. Action without a Meeting. Any action required to be taken, or which may be taken, at a meeting of the Board of Directors, may be taken without a meeting in consent, in writing, setting forth the action to be taken, is signed by all of the directors, and is filed in the minutes of the proceedings of the Board. Such consent shall have the same effect as a unanimous vote.
Section 10. Quorum. A majority of the then existing Board of Directors shall constitute a quorum for the transaction of business at any meeting of the Board. If less than a quorum is present, a special meeting may be called by the President or any three Directors upon two (2) days’ notice (written or telephone) and, at that time, those present shall constitute a quorum.
Section 11. Manner of Acting. The act of a majority of the Directors present at a meeting at which a quorum is present shall be the act of the Board of Directors, unless the act of a greater number is required by law or these By-Laws.
Section 12. Executive Committee. An Executive Committee consisting of the President, Vice President, Secretary and the Treasurer may meet from time to time, as often as called by the President to monitor, manage and resolve issues relating to player assignments, team organization, coaching assignments, scheduling of games and fields, assignment of referees, equipment, uniforms, game forfeitures, referee disputes, participation in tournament and, in general, such issues as relate to the day to day playing of soccer. Decisions reach by the Executive Committee shall be subject to ratification at the next regularly or specifically scheduled Board meeting. All decision of the Executive Committee shall be by majority vote.
Section 12A. Soccer Game Committee. Game committee consisting of the President, Vice President, Director of Coaching, Competitive Coordinator, Recreational Coordinator, Age Group Coordinators and Referee Assignor may meet from time to time, as often as called by the President to monitor, manage and resolve issues relating to the game of soccer.
Section 12B. Committee Members. Committee Members that will work with the board are as follows: Uniforms, Volunteer Coordinator, U6 Coordinator, U8 Coordinator, U10 Coordinator and U12 and Up Coordinator, Field Assignor, Field and Equipment Manager, Communications and Newsletter. Each will work with the board. Each will report to the President with the exception of the U6 Coordinator, U8 Coordinator, U10 Coordinator and U12 and up Coordinator. The exception group will work with and report to the Recreational Commissioner.
Section 13. Vacancies. Any vacancy occurring in the Board of Directors shall be filled by the Board of Directors. Election of the replacement Director shall be by a majority vote of the remaining Board members. Removal of Directors shall be in the manner specified by Article V, Section II of these By-Laws.
Section 14. Open Meetings. All meetings of the Board of Directors shall be open to the membership, but participation in the discussion shall be at the discretion of the President.
Section 15. Compensation. Board Members shall not receive any compensation for their services.
Section 15. Functions. The basic function of the Board of Directors shall be to establish policy over all soccer teams, ensure financial control, and establish good community relationships.
ARTICLE V. OFFICERS
Section 1. Officers. The officers of the corporation shall consist of the Board of Directors constituting the President, Vice President, Secretary, Treasurer, Registrar, Competitive Coordinator, Recreational Commissioner and Director of Ways and Means.
Section 2. President.
(i) Be the principle executive officer of the corporation and shall, in general, supervise all of the business and affairs of the corporation.
(ii) Preside at all meetings and may vote.
(iii) Sign, with the Secretary or any other officer of the corporation (authorized by the Board of Directors), any deeds, mortgages, bonds, contracts, or other instruments which the Board of Directors have authorized to be executed. (There may be cases where the signing and execution thereof shall be expressively delegated by the Board of Directors or by these By-Laws or by statute to some other officer or agent of the corporation.)
(iv) Is the Chief Executive Officer of the Corporation shall have the general powers and duties which are usually vested in the office of a president of a Corporation.
(v) The power to appoint committees from time to time as in his/her discretion he/she may deem appropriate to assist in the conduct of the affairs of the Corporation.
(vi) Perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.
(vii) Ensure that operating budgets are prepared, that a purchase order system is used, and all that all expenditures are properly approved for payment.
Section 3. Vice President.
(i) In the absence of the President or in the event of his/her inability to act, perform all duties of the President, and when so acting, assume all the powers of and be subject to all the restrictions upon the President.
(ii) Perform such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors
(iii) Perform such other duties as may be assigned by the President or the Board of Directors.
Section 4. Treasurer.
(i) Have charge and custody of and be responsible for all funds and securities of the corporation and maintain, for club teams, separate ledgers for each club team.
(ii) Receive and give receipts for all monies paid to the corporation from any source whatsoever including registration, sponsorship, concession stand and fund raising activities and deposit all such monies in the name of the corporation in such bank, trust companies, or other depositories as shall be selected in accordance with the provision of Article VIII of these By-Laws.
(iii) Perform all the duties incident to the office of the Treasurer and such other duties as from time to time may be assigned to him/her by the President or by the Board of Directors.
(iv) With the President, ensure that an operating budget is prepared, that a purchase order system is used and that all expenditures over the prescribed operating limits are properly approved for payment.
Section 5. Director of Ways and Means.
(i) Be responsible for developing and coordinating all fund raising activities for the recreation and developmental teams within the corporation, including traveling recreational teams.
(ii) Perform such other duties as may be assigned by the President or by the Board of Directors.
(iii) Perform such duties for the Concessions to operate during the soccer season.
Section 6. Secretary.
(i) Keep the minutes of the meetings of the members and of the Board of Directors
(ii) See that all notices are duly given in accordance with the provisions of these By-Laws or as required by law.
(iii) Be custodian of the corporate records and of the seal of the corporation and see that the seal of the corporation is affixed to all documents requiring such seal.
(iv) Keep a register of the post office address of each member which shall be furnished to the Secretary by such member.
(v) Maintain all correspondence.
(vi) Keep track of the post office box and check regularly.
(vii) Maintain all records and files of the corporation.
(viii) Purchase all office supplies such as stencils, paper, envelopes and stamps
(ix) Perform such other duties as from time to time may be assigned by the President or by the Board of Directors.
Section 7. Registrar.
(i) Coordinate the registration of all children for the developmental and recreation soccer.
(ii) Obtain the necessary player passes for all children enrolled in developmental and recreational teams including traveling recreational teams.
(iii) Perform any other such duties as may from time to time be assigned by the President or the Board of Directors.
Section 8. Club Coordinator.
(i) Coordinates and works with the Director of Coaching on the competitive teams.
(ii) Deal with any problems or concerns as needed with the competitive teams.
(iii) All coaches/assistant coach assignments shall be subject to a confidential police background check ordered by FYSA who shall report the findings of such background check to the Board in a closed session.
(iv) Perform such other duties as may from time to time be assigned by the President or the Board of Directors.
Section 9. Recreational Commissioner.
(i) Commissioner shall be the commissioner for the recreational soccer program entrusted to him/her.
(ii) Commissioner will work with the Director of Coaching on the recreational program.
(iii) Shall be a person knowledgeable in the sport played.
(iv) Shall work with Age Group Coordinators in the following areas
a. Assist Age Group Committee Members in the selection of all team coaches subject to the approval of the Board of Directors and the Director of Coaching.
b. Approve all team assistant coaches recommend by coaches.
c. Assume responsibility for keeping all individual team coaches alerted to all activities of the corporation and provide information to individual team coaches of requirements of the corporation, GYSA or other applicable soccer governing organizations thru the age group coordinator committee appropriate member.
d. Coordinate with the Field and Equipment Manager and the Uniforms Manager the purchase of equipment and uniforms for the recreational players.
e. Generally, work with appropriate age group coordinators on all the activities of the teams.
f. Participate in the preparation of a master field schedule for all practice and game scheduling for the recreational players
g. Assume the responsibility of the GYSA Commissioner and attend all meetings and provide Age Group Coordinators with all the information needed for their appropriate age group.
h. Conduct GYSA governed draw for all recreational teams.
i. Perform such other duties as may from time to time be assigned by the President or the Board of Directors.
j. All coaches/assistant coach assignments shall be subject to a confidential police background check ordered by FYSA who shall report the findings of such background check to the Board in a closed session.
Section 10. Committee Member.
(i) Field and Equipment Manager
a. Coordinate and interface with city officials concerning leasing of field space, maintenance and repair of all fields and lights.
b. Shall be responsible for the maintenance and upkeep of all fields, goals and nets and will coordinate the acquisition of all necessary materials for the maintenance and upkeep of the fields, goals and nets.
c. Perform any such other duties as may from time to time be assigned by the President or the Board of Directors.
d. Shall be responsible for the purchase of all nets, goals, flags, soccer balls, cones, disks and equipment bags prior to and during each season as directed by the board.
e. Establish and maintain procedures for issuing equipment to each team at the beginning of each season and ensuring all equipment is returned at the end of the regular season of play. This shall be accomplished with the assistance of each age group coordinator.
(ii) Newsletter Editor
a. Prepare a monthly newsletter with information on the corporation’s news and information.
b. Prepare a monthly newsletter or at the times directed by the President or Board of Directors.
c. Perform any such other duties as may from time to time be assigned by the President or the Board of Directors.
(iii) Communications Director
a. Send out correspondence to coaches and parents from the club on activities
b. Perform any such other duties as may from time to time be assigned by the President or the Board of Directors.
(iv) Field Assignor
a. Assigns field space for practices for the competitive and recreational teams.
b. Assign fields for games for the competitive and recreational teams.
c. Assist with the rescheduling of games canceled or postponed due to weather or other conditions.
d. Prepare seasonal schedules for the recreational teams of all age groups.
(v) Volunteer Coordinator
a. Assist Age-Group coordinators by identifying potential team-parents for each team.
b. Organize the collection of all information concerning volunteers to aid in the operation of the Corporation at registration and thereafter.
c. Assume responsibility for organizing and disseminating lists of volunteers to all officers of the Corporation for the purpose of providing them resources for assistance in their duties.
(vi) Uniform director
a. With the approval of the Board of Directors, shall be responsible for the selection, purchase and distribution of all uniforms at the beginning of each season for all competitive players.
b. With the approval of the Board of Directors, shall be responsible for the selection, purchase and distribution of all uniforms at the beginning of each season for all recreational players.
c. With the approval of the Board of Directors, shall be responsible for the selection, purchase and distribution of all uniforms at the beginning of each season for all TOPS players.
(vii) U6, U8, U10 and U12 and up Coordinators
a. Coordinate the selection of all team coaches subject to the approval of the Board of Directors and the Director of Coaching, if one has been appointed by the Board of Directors.
b. Approve all team assistant coaches recommend by coaches.
c. Assume responsibility for keeping all individual team coaches alerted to all activities of the corporation and provide information to individual team coaches of requirements of the corporation, GYSA or other applicable soccer governing organizations.
d. Coordinate with the Uniform director and Field and Equipment Manager the purchase of uniforms for all teams.
e. Generally, coordinate all the activities of the teams within the Age Group Coordinator’s responsibility.
f. Perform any such other duties as may from time to time be assigned by the President or the Board of Directors.
Section 11. Removal of Officers and Vacancies. The Board of Directors, by affirmative vote of two-thirds (2/3) of the entire Board, may remove an officer from any office. The Board may then immediately elect by majority vote of the entire Board a Board member to replace the removed officer(s) or to fill a vacant office. Such removal shall constitute a removal from the position of Director as well. The failure to attend three (3) successive Board meetings (by telephone or in person) shall be grounds for removal.
The following job descriptions are suggested for adoption by the Board of Directors for the following non board position:
Referee Assignor (non board positions – be a paid & non-paid position)
ARTICLE VI. COMMITTEES
Section 1. Nominating Committee. In January of each year, the Board of Directors shall appoint, by resolution, a Nominating Committee of five (5) persons. The committee shall consist of a chairman, designated as such by the Board (but may not be a Board member), two (2) Board members, and two (2) representatives of the general membership. Subject to the police background checks provided for in Article IV, Section 4, the Nominating Committee shall nominate at least one person for each office.
Section 2. Special Committee. The President shall be authorized to form a special committee from time to time to make recommendations to the Board of Directors and to appoint the members of each such committee. Such members may or may not be Board officers in the discretion of the President.
ARTICLE VII CONTRACTS, CHECKS, DEPOSITS AND FUNDS
Section 1. Contracts. The Board of Directors shall have exclusive authority to adopt contracts for the corporation and may designate the office for officers, agent or agents to execute and deliver any instruments in the name of and behalf of the corporation.
Section 2. Checks, Drafts, etc. All checks, drafts or orders for the payment of money, notes, or other evidences of indebtedness issued in the name of the corporation shall be signed by two (2) officers of the corporation in such manner as shall form time to time be determined by resolution of the Board of Directors.
Section 3. Deposits. All funds of the corporation shall be promptly deposited to the credit of the corporation in such bank, trust companies, or other depositories as the Board of Directors may select. Amounts on deposit in any banking account may be prescribed by the Board of Directors.
Section 4. Gifts. The Board of Directors may accept, on behalf of the corporation, any contribution, gift, and bequest or devise for the general purposes or for any special purpose of the corporation.
Section 5. Bank Accounts. All bank accounts in the corporation’s name may be drawn down to prescribed limits, as set from time to time by the Board of Directors, and deposited in the Treasurer’s master corporation bank account. All soccer teams and any individual or committee desiring to expense the corporation’s monies shall prepare an expenditure proposal which must be approved before monies are committed. A purchase order system is to be established and no requests for payment will be honored unless previously authorized by an approved purchase order or accompanied by a receipt demonstrating the purpose and reasonableness of the expenditure.
ARTICLE VIII. BOOKS AND RECORDS
The corporation shall keep correct and complete books and records of account and shall also keep minutes of the proceedings of its members, Board of Directors, or committees having been authorized by the Board of Directors. A complete and accurate membership list, setting forth the addresses of members entitled to vote, shall be maintained at all times. All records of the corporation may be inspected by any member or his agent or his agent or attorney, for any purpose related to the business of the corporation at any reasonable time not less than 10 business days written notice.
ARTICLE IX. FISCAL YEAR
The fiscal year of the corporation shall begin on the first day of January and end on the last day of December of each year.
ARTICLE X. SEAL
The Board of Directors shall provide a corporate seal which shall have inscribed thereon the name of the corporation and the words “Corporate Seal”.
ARTICLE XI. AMENDMENTS TO THE BY-LAWS
These By-Laws may be altered, amended or repealed only by a two-thirds (2/3) vote of the members of the Board at a meeting at which notice of said meeting sets forth the proposed By-Laws change(s). The By-Laws may also be altered, amended or repealed by the action of all Directors pursuant to a Waiver of Notice under Florida Statute 617.0823.
ARTICLE XII. EFFECTIVE DATE
These Amended By-Laws are effective immediately.